Secretary & Admin Assistant

What you would do

• Create realistic multi-step scenarios that require coordinating calendars, managing expenses, drafting correspondence, and handling conflicting priorities
• Assemble authentic supporting artifacts (emails, notes, receipts, calendar conflicts) that simulate genuine administrative complexity
• Define the correct resolution for each scenario and articulate the step-by-step reasoning an expert would follow
• Develop detailed evaluation rubrics assessing both procedural correctness and nuanced judgment demonstrated by AI agents
• Document current administrative best practices and identify workflow improvements based on your professional experience

Who they want

• 5+ years managing administrative functions within mid-to-large organizations across multiple teams and departments
• Proven experience owning recurring administrative processes beyond ad-hoc task support
• Expert ability to document, evaluate, and improve inherited workflows and procedures
• Strong written communication skills and deep familiarity with professional correspondence standards
• Comfortable working with multiple digital tools, platforms, data formats, and files (spreadsheets, PDFs, email systems)

Main skills

What the interview asks about

1. 1.Designing layered administrative complexity

   Simple tasks don't train good AI systems. You must design scenarios with competing priorities, incomplete information, and judgment calls to reflect actual administrative work.

   For example: “Create a scenario where an executive needs to attend three conflicting meetings, two are with external clients, one budget meeting is mandatory. How do you structure the supporting data to make the decision complex but solvable?”

2. 2.Building authentic, consistent data artifacts

   AI systems learn patterns from data. Inconsistent or unrealistic artifacts teach bad models. Your emails, calendar entries, and receipts must seem real and internally logical.

   For example: “You're creating fake email chains about a travel approval process. One email refers to a policy in attachment3.pdf, another mentions a 'previous approval' email. How do you ensure this feels authentic without actually creating pages of documents?”

3. 3.Articulating expert judgment frameworks

   You must translate tacit administrative knowledge into explicit decision rules. What makes one choice better? Why do experienced admins prioritize that way?

   For example: “In your scenario, an admin must choose between approving an urgent travel request with missing documentation or asking for delays. What rule would an experienced admin apply? How do you explain that in your rubric?”

4. 4.Designing nuanced evaluation rubrics

   Rubrics with 35+ criteria require you to think deeply about what constitutes excellence in administrative judgment. You're defining what matters.

   For example: “You've listed 'follows email protocols' as a criterion. What specific email behaviors would make this 5 points vs 3 points? How do you write criteria specific enough to evaluate consistently?”

5. 5.Identifying and recommending process improvements

   Your suggestions reflect real understanding of where workflows break down. You're not just describing current state, but diagnosing inefficiency.

   For example: “In your existing workflows, you notice expense approvals take 8 steps and frequently get stuck at step 4 waiting for manager signature. What process change would you recommend and why?”

A task you may get

Design one realistic administrative scenario (calendar conflict, expense approval, travel planning) with 3-4 supporting data artifacts, the correct outcome, and 5-7 rubric criteria for evaluating how well an AI system solves it.

How to prepare

• Document 3-5 common recurring administrative workflows you've managed, noting decision points and where judgment matters
• Practice articulating why you made specific administrative choices in past roles - the reasoning, tradeoffs, and alternatives you considered
• Review examples of poorly and well-designed evaluation rubrics to understand what makes assessment criteria clear and actionable
• Map your administrative best practices across calendar management, expense handling, scheduling, and professional communication

The facts

Pay

$20–40/hr

Open to

Bangladesh, Hong Kong, India, Indonesia, Japan, Kazakhstan, Kyrgyzstan, Malaysia, Pakistan, Philippines, Singapore, Sri Lanka, Taiwan, Thailand, Uzbekistan, Vietnam, Austria, Belarus, Belgium, Denmark, France, Germany, Greece, Italy, Netherlands, Portugal, Russia, Spain, Switzerland, United Kingdom, Argentina, Brazil, Chile, Colombia, Mexico, Peru, Algeria, Bahrain, Egypt, Iraq, Jordan, Kuwait, Lebanon, Libya, Morocco, Oman, Palestine, Qatar, Saudi Arabia, Tunisia, United Arab Emirates, United States, Canada, Nigeria, Kenya, South Africa, Ghana, Ethiopia

Field

Business Operations

Role type

Generalist

Posted

9/16/2026

Places left

50

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